Author Guidelines for Oral Presentations

Oral presentations are organized in oral sessions scheduled in specific lecture rooms given in the programme together with the time of presentation of each contribution including discussion and change over. The oral sessions are scheduled in four time blocks per day.

The oral presentations are not organized centrally. Therefore, the authors are kindly asked to upload their presentations directly in the respective lecture room within 30 minutes preceding the actual time block of the session. A lecture room assistant will be available for any help.

Recommendations by the Programme and Science Committee (PSC) for Oral Presentations

Oral Sessions

Monday, 06 October 2014
Opening: 09:30–13:00
Lunch break: 13:00–14:00
Block 3: 14:00–16:00
Poster session & coffee break: 16:00–17:00
Block 4: 17:00–19:00
Icebreaker Reception: 19:15–21:00

Tuesday, 07 October 2014
Block 1: 08:30–10:30
Poster session & coffee break: 10:30–11:30
Block 2: 11:30–13:00
Lunch break: 13:00–14:00
Block 3: 14:00–15:00
Coffee break: 15:30–17:30
Block 4: 17:40–18:40

Wednesday, 08 October 2014
Block 1: 08:30–10:30
Poster session & coffee break: 10:30–11:30
Block 2: 11:30–13:00
Lunch break: 13:00–14:00
Block 3: 14:00–16:00
Coffee break: 16:00–16:30
Block 4: 16:30–18:00

Thursday, 09 October 2014
Block 1: 08:30–10:30
Poster session & coffee break: 10:30–11:30
Block 2: 11:30–13:00
Lunch break: 13:00–14:00
Block 3: 14:00–16:00
Coffee break: 16:00–16:30
Block 4: 16:30–18:30

Friday, 10 October 2014
Block 1: 08:30–10:30
Poster session & coffee break: 10:30–11:30
Block 2: 11:30–13:00
Announcement of poster award recipien/LUNCH: 13:15–14:00
Block 3: 14:00–16:00

Please note that video-graphic recordings are not allowed, and mobile phones must be switched off/in mute mode during the sessions.

The Programme and Science Committee would appreciate to have all presentations of the conference published online. We offer to upload your oral presentation as well as your poster as Power Point or PDF files for online publication alongside your abstract. This shall give all participants the chance to revisit your contribution. To declare your copyright and to enable this open access publication, your presentation will be distributed under the Creative Commons Attribution License. The upload of your presentation is free of charge and is not followed by a review process. All legal and technical information as well as the upload form will be available shortly after the conference.

Lecture Room Equipment

  • Beamer;
  • Notebook for the upload of presentations (USB flash drive);
  • Presenter;
  • Microphones.

Please note that no laptop station will be available. You are kindly requested to provide your presentation on a USB flash drive directly at the conference in the respective lecture room on the day of your presentation.

Lecture Room Software

The computer in each lecture room is equipped with the following software:

  • Windows 7;
  • MS Office 2010 (Power Point, Word);
  • LibreOffice 4.2.4;
  • Adobe Reader 11;
  • GPL Ghostscript 9.14;
  • GSview 5.0;
  • Internet Explorer 10;
  • Mozilla Firefox 30.0;
  • Windows Media Player 12;
  • Real Player 16.0.3.51;
  • Apple QuickTime 7.7.5;
  • VLC media player 2.1.4;
  • Adobe Flash Player 14.0.0.125;
  • Adobe Shockwave Player 12.1.2.152.

Oral Summary of Posters

Conveners or chairpersons may ask authors of poster papers of their session to provide ad hoc a short, 2-5 min. summary of their contribution during their oral session (1-2 slides) in case a gap should occur in the time schedule and no stand-by paper is available to fill in. Poster presenters may also be contacted by the convenor before the conference with the request to provide two key sentences and/or one slide about their poster.